Privacy Policy

Effective Date: 03.24.2026

Last Reviewed: 03.24.2026

 

Children of the Future Foundation ("we," "our," or "us") is a nonprofit organization registered in Ghana and the United States. We are committed to protecting your privacy and handling your personal information with care, transparency, and integrity.

 

This Privacy Notice explains how we collect, use, store, and protect your information when you visit our website (childrenoffuturefoundation.org), submit a volunteer application, make a donation, or otherwise interact with us online. It applies to all users, including donors, volunteers, supporters, and visitors, regardless of their location.

 

By using our website, you acknowledge and agree to the practices described in this Notice.

 

1. Information We Collect

We collect personal information only when necessary to fulfill the purposes described in this Notice. The categories of information we may collect include:

 

a. Personal Information You Provide

• Name

• Email address

• Phone number

• Mailing address

• Donation amount and payment method (processed by third-party payment processors)

• Volunteer application information, including self-reported experience, skills, and reasons for wanting to volunteer (submitted via our website form)

• Any additional information you voluntarily share through contact forms or correspondence

 

b. Information Collected Automatically

When you visit our website, our platform (Wix) and related tools may automatically collect:

• IP address and approximate geographic location

• Browser type and version

• Device type and operating system

• Pages visited and time spent on each page

• Date and time of your visit

• Referring website or link
   

Note: This data is collected by Wix as our website platform provider. Wix may collect and process this information independently in accordance with their own Privacy Policy, available at wix.com/about/privacy.

 

c. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your experience, analyze traffic, and improve functionality. Types of cookies used may include:

• Essential cookies: Essential cookies

• Analytics cookies: Analytics cookies (e.g., to understand how visitors navigate the site)

• Preference cookies: Preference cookies (to remember your settings)

 

You can manage your cookie preferences through our cookie consent banner or by adjusting your browser settings. Please note that disabling certain cookies may affect your experience on the site.

 

2. How We Use Your Information

We use the information we collect for the following purposes:

• To process donations, issue tax receipts, and acknowledge your support

• To receive and review volunteer applications

• To communicate with you about our programs, events, and impact

• To respond to your inquiries and requests

• To send newsletters or fundraising updates (with your consent, where required)

• To improve our website, services, and overall user experience

• To comply with legal and regulatory obligations in Ghana and the United States

• To detect and prevent fraudulent activity or misuse of our website

 

We will not use your information for automated decision-making or profiling that produces legal or significant effects on you.

 

3. Legal Basis for Processing (Ghana and GDPR-Aligned Compliance)

We process your personal information based on the following lawful grounds, in accordance with Ghana's Data Protection Act, 2012 (Act 843) and, where applicable, the General Data Protection Regulation (GDPR) for users in the European Economic Area:

• Consent: Where you have provided clear consent, such as when submitting a volunteer application or subscribing to communications

• Contractual necessity: To process donations and fulfill commitments to donors and volunteers

• Legal obligation: To comply with applicable laws in Ghana and the United States

• Legitimate interests: To improve our services, ensure website security, and communicate our mission, where these interests do not override your rights

 

Where we rely on your consent, you have the right to withdraw it at any time without affecting the lawfulness of any processing carried out before withdrawal.

 

4. Donations and Payment Security

All donation transactions are processed through secure, third-party payment processors. We do not store or have access to your full credit card or banking information.

 

These third-party processors are independently responsible for the security and privacy of your payment data. We encourage you to review the privacy policies of any payment platform used on our site.

 

For U.S.-based donations, we comply with applicable IRS regulations, including recordkeeping requirements for charitable contributions. For Ghana-based operations, we adhere to applicable financial and data protection regulations under Ghanaian law.

 

5. Sharing of Your Information

We do not sell, trade, or rent your personal information to any third party.

 

We may share your information in the following limited circumstances:

• With trusted third-party service providers who assist us in operating our website and services (e.g., payment processors, email marketing platforms, Wix), under appropriate data protection agreements

• With legal or regulatory authorities in Ghana or the United States when required by law, court order, or government regulation

• With your consent, if you have agreed to specific sharing not described here

 

Any third party with whom we share data is required to handle it in accordance with applicable privacy laws and to use it only for the purpose for which it was shared.

 

6. International Data Transfers

As an organization registered in both Ghana and the United States, your personal data may be transferred between and processed in both countries. These countries may have different data protection laws than your country of residence.

 

Where we transfer personal data internationally, we take appropriate steps to ensure that your information receives an adequate level of protection consistent with Ghana's Data Protection Act, 2012 and, where applicable, the GDPR. If you are located in the European Economic Area, we will only transfer your data to countries that provide adequate protection or under appropriate safeguards.

 

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Specific retention periods include:

• Donor records: Retained for a minimum of 7 years in compliance with U.S. IRS regulations and applicable Ghanaian financial recordkeeping requirements

• Volunteer application data: Retained for up to 2 years following submission, or longer if a volunteer relationship is established

• Email and newsletter subscriptions: Retained until you opt out or request deletion

• Website analytics data: Retained in accordance with Wix's data retention policies

 

After the applicable retention period, we will securely delete or anonymize your information.

 

8. Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Secure, encrypted website hosting through Wix

• Use of third-party payment processors with PCI-DSS compliance

• Restricted internal access to personal information on a need-to-know basis

 

No online transmission or electronic storage method is 100% secure. While we take your privacy seriously and use commercially reasonable measures to protect your data, we cannot guarantee absolute security. In the event of a data breach that affects your rights or interests, we will notify you in accordance with applicable law.

 

9. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

 

Rights Under Ghana's Data Protection Act, 2012

• The right to access your personal data

• The right to correct inaccurate or incomplete data

• The right to object to the processing of your data

• The right to request the deletion of your data, subject to legal retention requirements

 

Rights Under U.S. State Privacy Laws (where applicable)

Depending on your state of residence, you may also have rights under laws such as the California Consumer Privacy Act (CCPA) or other applicable state privacy laws, including:

• The right to know what personal information we collect and how it is used

• The right to delete personal information we hold about you

• The right to opt out of the sale of personal information (note: we do not sell personal information)

• The right to non-discrimination for exercising your privacy rights

 

Rights for EEA/UK Users Under GDPR (where applicable)

• The right to access, rectify, or erase your personal data

• The right to restrict or object to processing

• The right to data portability

• The right to lodge a complaint with a supervisory authority

 

To exercise any of these rights, please contact us using the information in Section 12. We will respond within the timeframe required by applicable law (generally within 30 days).

 

10. Children's Privacy

Our website is not directed to children under the age of 13 (or 16, where required by applicable law), and we do not knowingly collect personal information from children without verifiable parental or guardian consent.

 

As an organization whose programs benefit children, we are especially committed to their protection. If we become aware that we have inadvertently collected personal information from a minor without consent, we will promptly delete that information. If you believe we may have collected information from a child in error, please contact us immediately.

 

11. Third-Party Links

Our website may contain links to third-party websites, resources, or platforms. These links are provided for your convenience and do not constitute our endorsement of those sites. We are not responsible for the privacy practices or content of any third-party websites. We encourage you to review the privacy policies of any sites you visit.

 

12. Updates to This Privacy Notice

We may update this Privacy Notice from time to time to reflect changes in our practices, legal requirements, or organizational structure. When we do, we will revise the "Last Reviewed" date at the top of this document. For material changes, we will make reasonable efforts to notify users, such as by posting a notice on our website.

 

We encourage you to review this Notice periodically to stay informed about how we protect your information.

 

13. Contact Us

If you have any questions, concerns, or requests related to this Privacy Notice or the handling of your personal information, please contact us:

 

Children of the Future Foundation

Email: childrenoffuturefoundation@gmail.com

Website: www.childrenoffuturefoundation.org

Mailing Address: 35140 Saba Pl Locust Grove, VA 22508

 

For users located in Ghana: We are registered under Ghana's Data Protection Act, 2012, and you may also contact the Data Protection Commission of Ghana with any concerns regarding our data practices.

 

For users located in California or other U.S. states with applicable privacy laws: You may exercise your rights as described in Section 9 by contacting us directly.